Event & Party Hire

Planning the perfect Melbourne event or party requires attention to detail.

Whether it’s a wedding, birthday, anniversary or fundraiser, the choices you make about tables, marquees, cutlery and glass hire in Melbourne can say a lot about how you plan to entertain your guests on the day.

1. Number of attendees and guests

First up, how many people are invited to your event? The numbers are important because seating, bathroom access, catering and cutlery hire in Melbourne can make or break your party if the number of expected attendees is not accounted for.

2. Plan for the weather

As most Melburnians know, Melbourne weather can be four seasons in one day, thus there are some vital choices to be made, particularly regarding the weather.

For example, if you have already sorted your glass and cutlery hire to match the tables and chairs, even the best-planned event can find itself in a sudden and unexpected drop in temperature, so it’s best you know if your hire is weather-proof.

3. Inside or outside?

This leads to our third necessity for any party or event hire Melbourne-wide, and that’s the table and chairs. For example, will your event be inside in a hall or function space, or outside with a marquee?

Perhaps you have found a nice area with tree cover – all these scenarios rely on the right table and chair hire Melbourne-wide to cater for your guests. This can also tie in with your glass and cutlery hire to account for Melbourne’s surroundings and style.

So, would you prefer a more rustic edge to your event or party hire, or are you after a more glossy, sophisticated look? Chair and table hire will directly reflect the look you’re going for, so it’s best to be specific when talking to your Melbourne party and event hire consultants.

4. Timing

And lastly, what time of the day or night do you plan to host your event or party? Because it’s not just the colour and style which needs to match your chosen location, but also what that location looks like during the day or night.

Lighting is especially important for your party and event hire because your lighting may need adequate coverage from the elements to survive anything that comes its way over the night.

Planning a large event can be stressful and exhausting, and when you’re looking for party hire, Melbourne has loads of options. There are so many things to consider and forgetting one key component could render your party a flop. Here are five tips to make planning your party a breeze.

1. Choose a theme

Selecting a theme brings everything together and will help when it comes to selecting decor, menus, furniture, venue etc. This way you can easily condense your todo lists and possibly find the majority of what you need from one place.

2. Guest list and invites

If your event is going to be particularly large you will want to sort out the guest list in advance. This is especially true of corporate events as you may have to consider clients and friends of the company as well as employees. Try putting together a few guest lists, an A list and a B list perhaps. Popping these lists into a spreadsheet is a great way to keep track of who can and cannot attend. If you include email addresses in the spreadsheet you can easily send out invites to your event, which will save you a good deal of money and is better for the environment.

3. Budget

Make sure you know exactly what your budget is and ensure everything is covered. Catering, decorations, party favours and so on can add up quickly so make sure you know where your money is going.

4. Food

When it comes to catering there is always a worry of dietary requirements. Of course, always ask your guests for specific needs, but just to be safe try to have something for everyone. A vegetarian table is always a great idea with a few vegan options. It might also be wise to provide a some gluten-free food as well as other allergen-friendly treats.

5. Get professional help

The easiest way to throw a party is to find an event hire company. When you have one company to take care of your table and chair hire, glass hire and cutlery hire in one fell swoop you can say goodbye to roaming Kmart and Target looking for deals. Hiring items for your party is cheaper and means once your party is over you don’t need to find somewhere to put hundreds of used glasses or knives and forks.